Job Description

  • Job Reference:47509RC_1716909939

  • Job Type: Permanent

  • Job Industry: Central Government

  • Contact Name: Ryan Camilleri

  • Job Location: Coventry

  • Job Title: Pensions Officer

  • Job Salary: £25,000 - £27,500 Per Annum

Job Start Date: ASAP

Are you detail-oriented, organized, and ready to be a crucial part of the team within a University Hospital? We’re seeking a dedicated Payroll Officer to join our team and manage the in-house employee payroll.


* Notify Pensions Agency of current members of staff who retire, pass away, leave, or opt out of the Scheme via Pensions online.
* Aid Pensions Team Leader to data cleanse errored Pension records following notification by the Pensions Agency in a timely manner.
* On request use Pensions Online to provide estimates of potential benefits payable to members and costs to employer in respect of all types of retirements and preserved benefits. Provide comparison of benefits payable where a member is considering future changes to their work patterns.
* Process opt-out forms for current members on ESR and complete the employer section of the SD502. Where necessary close the record down via Pensions Online
* Process Refund Forms via Pension Online and check refund is paid to the member within the deadline.
* Calculate manual pension refunds including any relevant National Insurance adjustments; and ensuring NI C category staff have verified DOB’s for system updates.
* Forward retirement applications to employees on request with a covering letter and pension estimate. Check returned application forms are completed correctly and all relevant certificates have been received.
* Ability to calculate final 3 years pensionable pay checking for any payments lost due to sickness e.g Half Pay and enhancements etc, and estimating future earnings not yet paid, to ensure correct calculation of pension benefits, and calculate Whole Time Equivalent salaries for any Part Time members. Submit to Pensions Team Leader for checking before submitting the application form online.
* Notify Pensions Agency of any changes to previously submitted pensionable pay and change of pensionable date to enable necessary recalculation of benefits to be made.
* Complete and forward to HR relevant application form for consideration of Ill Health retirement. Ensure that the HR advisor is kept fully up to date with the progress of the application at each stage.
* Following notification of the death of a member establish next of kin details and forward appropriate notification form to the Pensions Agency. Provide support & advice to next of kin for pension related matters where required.
* On request, provide details of potential costs to purchase Additional Pension through the Pension Scheme using the calculator provided on Pensions Online. Complete the appropriate application forms for members electing to purchase additional pension.
* Enter relevant deductions for Additional Pension Purchase on the payroll once confirmation has been received from Pensions Agency that the contract has been accepted.
* Adhering to Policies and propose changes to working practices and procedures within the Pension department with the ability to deal with non-routine queries and a range of procedures and practices across Payroll as a whole.
* Input to payroll system, the deductions of Additional Voluntary Contributions as notified by the approved AVC provider.
* Provide assistance to the Pensions Team Leader regarding updating information to NEST surrounding new joiners to the scheme and contributions.
* To communicate effectively in person (including Ad Hoc visits), by telephone, in writing or by E-Mail; dealing with requests for advice or assistance from Employee’s, Union Representatives, Colleagues, Managers (up to board level), Pensions Agency and other external agencies including the Inland Revenue.
* Support the Pensions Team Leader to manually enter year end updates for ISS and Liaison group members using Pensions Online.
* Attend Pension SIG meetings in the absence of the Pensions Team Leader at various offsite locations.
* Working Knowledge of all three sections of the Pensions Scheme and new conditions surrounding Partial Retirements.
* Be responsible for the year end updating of accurate pension records and ongoing updates of records on POL within specified deadlines.


* Has experience working within a fast paced payroll environment
* Experience of administering an Occupational Pension Scheme in a Payroll environment.



Personal Details


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